Some DBS checks are an essential part of the safeguarding program, so employers must ensure all certificates are renewed regularly for best practice. If you are unsure whether your staff need their DBS checks renewed, you can refer to the issue date on the hard copy certificate for quick reference. Alternatively, when you use our system to request and store employee DBS certificates, you can quickly and easily check how long ago a DBS was renewed and plan accordingly.
A DBS Check goes through the following 5 stages:. As we can see in stage 4, the application arrives with the local police authority. This is often the stage where a DBS check gets delayed. But what happens when a DBS is with the local police? When your local police authority receives your DBS information, they compare this against your criminal record.
The purpose of this is to see if there's any relevant information that requires disclosure. If there is, the Police will disclose this on your DBS certificate. This can be a time-intensive process. Some police forces have backlogs of applications due to limited staffing or internal limitations. This can be caused by large events that need police supervision or attendance.
This can, unfortunately, lead to your DBS Check not being processed for several days or even weeks. You can check police DBS performance online , to gauge whether your check could be delayed. This makes it incredibly difficult for the DBS and police to reference the correct information.
If this happens, not only can your check be delayed, it can be withdrawn by the DBS. This normally happens if an applicant has lived at multiple addresses. A basic DBS check is usually issued within 24 hours. For a standard DBS check, this usually takes 48 hours. However, it varies depending on the circumstances and it can take can take up to 14 days. On average it takes working days to receive a DBS certificate through the post.
However, it can take up to 4 weeks depending on the circumstances. Click here or on the image below to learn more:. An enhanced DBS check can take anywhere between 24 hours to 14 days, depending on the applicant. Delays can occur, particularly if the individual has lived at multiple addresses over the years, or if the local police authorities have a backlog of applications. An enhanced DBS certificate can take anywhere between weeks to be posted.
In rare situations, it can take longer than 8 weeks to receive a certificate. Employers can decide whether a Basic DBS check is required for the job. Many companies do implement a basic DBS check, as it prevents hiring unsuitable candidates, who may cause financial, legal, or reputational damage.
Standard DBS checks are an essential requirement for financial and legal industries. SIA personnel, prison employees, court officers, to name a few.
Enhanced DBS checks are required by any organisation where the applicant will be working with vulnerable groups e. By law, healthcare and educational organisations must perform these checks.
We provide a list of job roles and the type of DBS check required here. It varies by company or organization. It may not be viable for smaller companies to pay for the check and in particular recruitment agencies may ask the employee to cover the cost and refund once a certain period of employment has been met. However, an employer should decide how often they should perform checks on their staff. For employers in sectors where enhanced DBS certificates are required, the official recommendation is to renew every 3 years.
Some organisations may perform rechecks more frequently every six months, annually, once every two years, etc. However, it should be noted that there is a hefty list of offences that will never be filtered from a DBS certificate.
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